Please share with SMCC students:
Dear SMCC Community
I want to share a recent situation that may be helpful for all of us as we continue to support our students, particularly those who may be more vulnerable.
A family member of one of our students, who was recently detained, came to campus seeking enrollment verification and confirmation of good academic standing to use as documentation in support of the student’s release from detainment, on the advice of the family’s legal counsel. Unfortunately, at that time, we were unable to provide the requested documentation because the student did not have a FERPA release form on file authorizing the college to share educational records with that individual.
We are actively working with the student and her family to obtain the appropriate authorization, and I have also written a letter of support. However, this situation highlighted an important gap that may be worth addressing proactively.
It may be helpful for us to encourage students, especially those who may be at greater risk, to consider signing a FERPA waiver that designates trusted individuals (family members, legal counsel, or other advocates) who can access their records if needed. In situations involving detention, hospitalization, or other emergencies, having this authorization already in place can make a meaningful difference in how quickly the college is able to assist.
Please continue to follow FERPA requirements carefully, even in difficult circumstances, and know that these policies are in place to protect our students. At the same time, I encourage us to think thoughtfully and compassionately about how we can help students plan ahead and ensure they have access to support when they need it most.
Kristen Miller, Ed.D.
President
Southern Maine Community College"
Scan of Student Consent to Release Education Records (FERPA WAIVER) info page.
Scan of Student Consent to Release Education Records (FERPA WAIVER) form.
From President Kristin Miller, SMCC
SMCC students are encouraged to sign a FERPA waiver that designates trusted individuals (family members, legal counsel, other advocates) who can access their records if detained or otherwise needed.
Full letter and FERPA waiver below.
#MEpolitics #SMCC #Maine
